Import Your Transcripts: Switching to Grafite Doesn't Mean Starting Over

You Shouldn't Have to Start from Scratch

Switching tools always comes with the same anxiety: what happens to everything I've already captured? Months (maybe years) of meeting transcripts, sitting in another platform, representing conversations you might need to reference again.

Most meeting tools make this worse by design. They want your data locked in. Exporting is buried, formats are proprietary, and importing into a new tool means losing timestamps, speaker labels, or both. The switching cost keeps you stuck, even when the current tool isn't working for you anymore.

Grafite takes the opposite approach. Your data should travel with you. If you have transcripts from Zoom, Otter.ai, Google Meet, Fireflies, Microsoft Teams, or anywhere else, you can bring them into Grafite with full fidelity. Timestamps, speaker labels, formatting: it all comes through.

And once it's in, it's not just stored. It becomes part of your personal knowledge graph. Searchable, summarizable, and askable through Ask Grafi.

What You Can Import

Grafite's transcript import supports multiple formats and sources:

Zoom Cloud Transcripts

If you use Zoom's built-in recording and transcription, you can export those VTT files and import them directly. Speaker labels and timestamps are preserved exactly as Zoom generated them.

Otter.ai Exports

Otter lets you export transcripts in several formats. Grafite handles them all, plain text with timestamps, structured exports with speaker labels, and raw text if that's all you have.

Google Meet Transcripts

Google Meet generates transcripts for recorded meetings. Export them from your Google Drive and import into Grafite with timestamps intact.

Fireflies.ai Exports

If you're moving away from Fireflies, their exported transcripts import cleanly. Speaker labels, timestamps, and the full conversation text all transfer.

Microsoft Teams

Teams recordings generate transcripts in VTT format. Download from the meeting recording in OneDrive or SharePoint, and import directly.

Plain Text and VTT Files

Have a transcript from any other source? If it's in VTT format (the web standard for timed text) or plain text, Grafite can handle it. Even if there are no timestamps, the text still becomes part of your knowledge graph.

How the Import Works

The import process is straightforward. Open any note in Grafite, go to the transcript section, and choose "Import Transcript." Select your file, and Grafite parses the format automatically. It detects:

• Timestamps in VTT, SRT, or common inline formats (HH:MM:SS, MM:SS)
• Speaker labels from standard diarization formats ("Speaker 1:", "John:", etc.)
• Paragraph breaks and section divisions

After import, you see the transcript rendered with the same playback-friendly formatting as any Grafite-native transcript. Timestamps are clickable (if you've also attached an audio file), speaker labels are highlighted, and the full text is indexed for search.

The whole process takes about ten seconds per transcript. No configuration, no mapping fields, no "contact support to arrange a data migration."

What Happens After Import

Here's where imported transcripts stop being static files and start becoming useful:

AI Summarization

Once a transcript is imported, you can generate an AI summary with one click. Grafite's AI reads the transcript and produces a structured summary with key decisions, action items, discussion points, and takeaways, exactly like it does for meetings you record natively. Choose from custom summary templates to get the format that works for you.

People Linking

If your imported transcript mentions people who are already in your people directory, Grafite can link them. That meeting you imported from six months ago? It shows up in Sarah's timeline, just like a meeting you recorded yesterday.

Full-Text Search

Every word in an imported transcript is indexed. Search for a topic, a decision, a specific phrase, and results from imported transcripts appear alongside your native recordings. No second-class data.

Ask Grafi

This is the real power. Once your historical transcripts are in Grafite, you can ask questions about them in natural language. "What did we discuss with the product team about launch timing in March?" works across imported transcripts just like native ones. The answer comes back with citations to the specific transcript and timestamp.

Task Extraction

Generate a summary from an imported transcript, and the AI extracts action items just like it does for live recordings. If there were follow-ups buried in a conversation from three months ago that never got captured, now they surface.

The "No Lock-In" Philosophy

Transcript import exists because we believe something simple: your meeting data belongs to you, not to whatever platform you happened to be using when the meeting was recorded.

This philosophy runs in both directions. We make it easy to bring data into Grafite (import). And we make it easy to take data out (full data export). Your notes, transcripts, and summaries are never held hostage.

When you're evaluating meeting tools, ask this question: "If I want to leave in a year, can I take my data with me?" If the answer is complicated, that tells you something about how the company thinks about your data.

With Grafite, the answer is simple. Everything you put in, you can take out. And everything you bring from somewhere else gets the full treatment: searchable, summarizable, askable, connected.

A Practical Migration Path

If you're currently using another meeting recording tool and considering Grafite, here's a realistic path:

Week 1: Sign up for Grafite and start recording new meetings natively. Get comfortable with the workflow.

Week 2: Export your most important recent transcripts from your current tool (the last month or two of meetings). Import them into Grafite. Generate summaries for any that don't have them.

Week 3: Go deeper into your archive. Import transcripts from key client relationships, important project meetings, or recurring series where historical context matters most.

Ongoing: Keep importing as needed. There's no rush to bring everything over at once. Import what's valuable when it's valuable, like pulling a specific transcript before a follow-up meeting.

You don't need to cancel your existing tool on day one. Run them in parallel if that feels more comfortable. But once your data is in Grafite and connected to your knowledge graph, you'll find yourself going back to the old tool less and less.

Supported File Formats

Format	Timestamps	Speakers	Notes
VTT (WebVTT)	✅	✅	Standard web caption format, used by Zoom and Teams
SRT	✅	✅	Common subtitle format, widely supported
Plain text with timestamps	✅	✅	Formats like "00:01:23 Speaker: text"
Plain text (no timestamps)	No	Partial	Text is imported and searchable; no timestamp navigation
JSON (structured)	✅	✅	For programmatic exports from APIs

Start Bringing Your Data Home

If you have transcripts sitting in another tool, they're not doing their best work there. They're files in a silo. In Grafite, they become part of a connected knowledge graph that you can search, summarize, ask questions about, and reference across your entire professional history.

Import is available in every Grafite account. Open a note, look for the import option in the transcript section, and bring your first transcript over. It takes ten seconds, and the data is immediately searchable.

Your meeting history shouldn't be locked in whatever tool you chose three years ago. Bring it with you.

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Grafite is a browser-based meeting intelligence platform. AI transcription, summaries, tasks, people tracking, and conversational AI search, all in a single tab. Import transcripts from anywhere and make your entire professional history askable. Try it free.